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Applying for jobs that are subject to Disclosure and Barring Service checks or Disclosure Scotland Checks

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and to safeguarding electronic information and expect all staff and volunteers to share this commitment.

If the post you have applied for is a position eligible for a Disclosure and Barring Service (DBS) check as taken from the Rehabilitation of Offenders Act 1974, (Exceptions) Order 1975 (as amended) this will be specified in the advert and job classification.

This means we are legally entitled to ask you for information about your criminal record and criminal convictions, cautions, reprimands or final warnings and you cannot consider any convictions as “spent” for the purposes of this application - except those which, under the DBS filtering rules, should no longer be disclosed. (DBS Guidance)

If invited to attend for interview you will be asked about any declarations you have made about your criminal record with your application. Any offer of appointment will be subject to a satisfactory Disclosure from the Disclosure and Barring Service, evidence of registration with the DBS Update Service and signing of a consent form to allow employer access to allow future rechecks online before an appointment can be confirmed. Your Disclosure may include details of criminal convictions, cautions, reprimands or final warnings as well as spent and unspent convictions, and will also check records in the Department of Health and Department for Education and Skills. It may also include non-conviction information held by for example, a local police force, which may be relevant for the job that you have applied for. It will not include details of certain old or minor convictions that are filtered by the DBS.

Having a criminal record will not necessarily bar you from employment. This will depend on the circumstances and background to your offence(s). Under the Data Protection Act 1998, we cannot use the information obtained to seek a Disclosure through the Disclosure and Barring Service for any other purpose.

The council complies with the DBS Code of Practice for bodies dealing with Disclosures, and a copy of the code is available on request. Written policies on the recruitment of ex-offenders and on the correct handling and safekeeping of Disclosure information are also available on request.

If you are offered a job requiring a disclosure and barring service check and you decline to complete a declaration concerning any convictions that you may have had and / or a Disclosure application form, we may decide to withdraw the offer. Similarly the offer may be withdrawn if you do not provide proof of subscription to the Update Service. 

If you need any further information about applying for a Disclosure, please contact HR Contact Centre on 0345 600 3916 or access the Disclosure and Barring Service website. The DBS telephone number is 0870 90 90 811. Certain posts in the Councils need to access the government’s secure PSNA network. The successful applicant for any such position will be required to submit for a Baseline Security check involving Disclosure Scotland conducting a basic check of criminal records for all unspent convictions only. A similar process as outlined above will be followed.